Having a high-quality commercial copy machine in your office can save you time and money and greatly benefit your business. But in order to continue to enjoy those benefits, you need to ensure that your copier stays in good working condition. At Merrimack Valley Business Machines, we don’t just sell and lease printers and copiers, we service them as well. But there are some basic maintenance steps you can take to keep your copy machine running well between service calls.
Keep your commercial copier running like new by following these simple maintenance tips.
Clean the glass.
Little dots and globs on your copies are annoying, distracting, and make your documents look unprofessional. The good news is that this problem is pretty easy to fix. All you have to do is clean the glass with ordinary glass cleaner. However, be careful never to spray the glass directly with cleaning fluid. It won’t harm the glass directly, but the excess fluid can get into the inner workings of your copier and damage the electronics. To avoid this issue, simply spray the cleaner onto a cloth first. If your copier has a document feeder, be sure to clean that regularly as well.
Use the right paper.
There are several things that can cause a paper jam, but a common cause is using the wrong paper. Check the manual for the list of paper weights and sizes that are compatible with your machine. You should also consider using higher-quality paper. All paper gives off “paper dust,” which is residue and particulate matter left over from the manufacturing process. Low-quality and recycled papers give off more of this dust than higher-quality options. Cheaper paper may save you money in the short term, but it can cost you more in the long run.
Shut it down when the office is closed.
Turning off your appliances and devices when your office is closed will save electricity, but it also prolongs the life of your commercial copy machine. When your machine is not in standby mode all night or over the weekend, it is not drawing power or stressing the components. If the copier has been off for several days—after a long holiday weekend, for example—warm it up before you use it. Run a few test pages the ensure that your copier is ready to go.
Commercial Copy Machine Maintenance from MVBM
Whether you need a new commercial copy machine for your office or are looking for a new one, Merrimack Valley Business Machines has you covered. We sell, lease, and service top-quality copiers and printers to that you can continue to run your business.
Contact us at (800) 336-6826 for more information on our services.
