Offices and businesses everywhere are doing what they can to go paperless. But many industries still require hard copies of many documents. If your office works in one of these industries, you know that owning and maintaining a printer or copier can be costly. When you are regularly using your copier to print, scan, and copy documents, parts can wear out. When it’s time to replace your office’s machine, you may consider copier rental as an option.
Is copier rental the right choice for your office? Let’s take a look at some of the benefits.
Benefits of Renting an Office Copier
Printer and copier manufacturers are constantly adding new features and capabilities and producing new models. It can feel like the moment you buy a new printer, it becomes obsolete. And we haven’t even touched on repairs and maintenance. Renting a copier can help you avoid some of those pitfalls.
Keep up with new features. If having the latest features and capabilities is important to you, renting a copier ensures that you always have an up-to-date model. You don’t have to worry about software that isn’t compatible with your devices or missing out on time-saving and high-tech features.
Plan your expenses. If you rent your copiers, you will already know how much money you will spend on maintenance, supplies, and renting the machine. Your office or company will enter a lease agreement with the rental company and agree on terms that cover these expenses.
Try out new models. You may decide that renting a copier will be a temporary arrangement until you find a model that you want to purchase. Renting gives you the opportunity to try various models to find the best one for your needs.
Should every office rent a copier?
Copier rental has many benefits, but it is not always the most practical choice. If an office prints hundreds of pages a day, it will be more cost effective to purchase the machine outright. Additionally, if your office has in-house maintenance and tech support, it does not make sense to pay for those services from a rental company. However, printer rental companies often sell printers as well. So they can help you select the right model for your needs.
If you are considering copier rental for your business, contactMerrimack Valley Business Machines. Our team will help you find the right printer or copier for your office.
