4 Maintenance Tips to Extend the Life of Your Commercial Printers

02/01/26

Nearly every business needs a reliable printer. Whether you print hundreds of pages a day or just a few documents a week, when you need a hard copy, you need a hard copy. For business needs, commercial printers are the most reliable option, especially when you need to print a lot of pages at once. Commercial printers are an investment for a business of any size, but continued maintenance will extend the lifespan of your printer and ensure it’s ready to print when you need it.  

Here are four simple maintenance tips to keep your commercial printers running smoothly and protect your investment.

 

Why Regular Maintenance Matters

Routine maintenance is always preferable to emergency repairs. You can plan around a maintenance schedule, but last-minute repairs result in unexpected downtime. Additionally, routine maintenance is usually much less expensive than emergency repairs. Both routine maintenance and last-minute repairs may identify the same problem and solution, but regular maintenance checks identify problems earlier, allowing you to plan around the repair.  

Keep Your Printer Clean and Dust-Free

An easy way to avoid printer issues is to keep your machine clean and dust-free. Dust, debris, and stray paper fibers can jam internal components or force them out of alignment. Wiping down the external surfaces, paper trays, and vents with a clean cloth. Some cleaning, however, you should leave to the professionals. Anything that you have to disassemble the printer to access is best left to a professional.  

Use the Right Paper, Toner, and Supplies

You may not realize it, but the paper you use has a significant impact on the performance and lifespan of your printer. Using low-quality or incompatible paper can cause jams that can seriously damage your printer. Paper that is the wrong weight or the wrong size cannot feed through the printer correctly. Incompatible toner cartridges can also damage the printer. Avoiding unnecessary damage is easy by only using manufacturer-recommended supplies.  

Schedule Preventive Maintenance

Rather than waiting for problems to arise, get in front of them with preventive maintenance. Our technicians at Merrimack Valley Business Machines will set up a maintenance schedule to clean and service your commercial printer and identify necessary repairs. Keeping up to date with basic maintenance will extend the life of your printer, saving you the cost of purchasing a new printer every few years.  

Maintenance for Commercial Printers | Merrimack Valley Business Machines

At Merrimack Valley Business Machines, we do much more than sell and lease commercial printers and copiers. We also provide ongoing maintenance and repair services so you can keep your printer functional for as long as possible. Contact us today for more information about all our services.